Last Updated: 3rd October 2020

Privacy Policy (including Cookies)

This Privacy Policy notice is served on this Website (www.manageanyclient.com) by Manage Any Client Limited (‘MAC’) which is registered in England & Wales under Company Number 11873223 and registered office is 63-66 Hatton Garden, London, EC1N 8LE.

This Privacy Policy applies between you (the User of this Website) and either Manage Any Client Limited (the provider of products via this Website) or Squarespace Ireland Limited (the provider of the platform & host of this Website) depending on which company is responsible for a specific aspect of this Privacy Policy, which is clearly indicated.

This Privacy Policy applies to our use of all Data collected by us or provided by you in relation to your use of this Website.

This Privacy Policy applies only to the actions of MAC, Squarespace and Users with respect to this Website. It does not extend to any 3rd party websites accessed from this Website.

MAC &/or Squarespace take the privacy of your information very seriously and confirm that this Website complies with all UK laws and requirements for User privacy.

The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while you browse or use this Website. If you do not agree with our policy you may wish to cease viewing/using this Website or refrain from submitting your personal data to us.

By continuing to access, browse &/or use this Website you are deemed to have accepted the terms of this Privacy Policy (and consent to us handling your Data in the way we describe) together with Manage Any Client Limited’s ‘Terms & Conditions’ and all constraints, restrictions & requirements defined under ‘Copyright & Intellectual Property Rights’, ‘Discovery of Unauthorised Use’ and ‘Unauthorised Possession’, all of which are fully explained on this Website.

DEFINITIONS

‘Cookies’ mean small files stored on a User’s or Customer’s computer or device.
‘Data’ means any information that you submit to this Website or which is collected from you - this definition incorporates, where applicable, the definitions provided in the Data Protection Laws.
‘GDPR’ means General Data Protection Regulation.
‘I’, ‘our’, ‘us’ or ‘we’ refer to Manage Any Client Limited (‘MAC’) or Squarespace Ireland Limited (‘Squarespace’) depending on which of the two companies is responsible for a specific aspect of this Privacy Policy, which is clearly indicated.
‘ICO’ means Information Commissioner's Office.
‘MAC’ means Manage Any Client Limited.
‘Squarespace’ means Squarespace Ireland Limited.
‘this Website’ means www.manageanyclient.com’ and vice versa.
‘you’, ‘your’, ‘user’, ‘customer’ or ‘purchaser’ refer to the person(s) using this Website.

In this Privacy Policy, unless the context requires a different interpretation:

the singular includes the plural and vice versa
a reference to a person includes firms, companies (& associated companies), government entities, trusts and partnerships
‘including’ is understood to mean ‘including without limitation’
reference to any statutory provision includes any modification or amendment of it

GDPR

Our Privacy Policy embodies the following key principles; (a) Lawfulness, fairness and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.

Processing of your personal data

Under the GDPR we control and/or process any personal information about you electronically on a lawful basis and maintain the absolute minimum of Customer information, enough only to enable initial (& potential subsequent) downloads to be made promptly & correctly, to maintain historical records to ensure accurate & timely reporting/returns are made to HMRC, Companies House & any other legally entitled party and to answer any enquiries, etc. submitted via this Website.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will endeavour to notify you about the change and any new lawful basis to be used if required; however, a log of all legal updates to this Privacy Policy is maintained on this Website under Legal Updates and should be checked on each visit to www.manageanyclient.com

Therefore, you will be deemed to have checked and accepted any changes to this Privacy Policy whenever you access this Website. However, if you do not agree with any changes you may wish to cease viewing/using this Website or refrain from submitting your Data to us or making any purchases

We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows:

the right to be informed;
the right of access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to data portability;
the right to object; and
the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO (www.ico.org.uk) if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

COLLECTING DATA

Data that is given to MAC by you

This Website will collect your (very limited) Data when you contact us through this Website in accordance with this Privacy Policy.

Such minimal Data may include Company or personal name & address, email address & telephone number and will be used to either answer enquiries submitted via this Website or to process a request to purchase a product where a PDF file is downloaded to the Customer following payment.

Cookies - Data that is collected automatically by Squarespace

We use cookies on this Website to provide you with a better User experience. We do this by placing a small text file on your device/computer hard drive to track how you use this Website, to record or log whether you have seen particular messages that we display, to keep you logged into this Website where applicable or transfer you to a third party website to make a payment.

Some cookies are necessary to make use of the full functionality of this Website.

We use a cookie control system which allows you to accept the use of cookies. Some cookies will be saved for specific time periods, others may last indefinitely.

Your web browser will provide you with the controls to manage and delete cookies from your device/computer; please see your web browser options. However, please note that you may not be able to use the full functionality of our Website, or other Websites, without cookies.

DATA SECURITY & PROTECTION (Squarespace)

We endeavour to ensure the security of any personal information we hold by using secure data storage technologies and precise procedures on how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us at richard@manageanyclient.com

If you need details on how to protect your information, computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org which is supported by HM Government and leading businesses.

DATA RETENTION (Squarespace)

Unless a longer retention period is required or permitted by law, we will only hold your Data for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request that the Data is deleted.

Even if we delete your Data, it may persist on back-up or archival media for legal, tax or regulatory purposes.

To make enquiries, exercise any of your rights set out above or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us at richard@manageanyclient.com

LINKS TO OTHER WEBSITES (3rd Parties)

This Website runs on the Squarespace platform and Customer payments are processed by Stripe; the privacy policy and terms & conditions of both organisations were fully compliant with the GDPR and the law of England & Wales at the time of the last update to this Privacy Policy.

Squarespace Privacy Policy: www.squarespace.com/privacy

Squarespace Terms & Conditions: www.squarespace.com/terms-of-service

Stripe Privacy Policy: www.stripe.com/gb/privacy

Stripe Terms & Conditions: www.stripe.com/gb/legal

Website visitors and Customers should satisfy themselves that 3rd Party privacy policies and terms & conditions are acceptable to them. Consequently, MAC & Squarespace accept no responsibility for these privacy policies and terms & conditions whatsoever.

If any visitor to www.manageanyclient.com is not satisfied with the 3rd Party privacy policies and terms & conditions they should immediately exit the Website in question.

CONTACT

If you have any questions about this Privacy Policy please contact us at richard@manageanyclient.com

ENTIRE AGREEMENT

This Privacy Policy together with Manage Any Client Limited’s ‘Terms & Conditions’ and all constraints, restrictions & requirements defined under ‘Copyright & Intellectual Property Rights’, ‘Discovery of Unauthorised Use’ and ‘Unauthorised Possession’, all of which are fully explained on this Website, constitute the entire Agreement between you and us regarding how this Website and product purchases are used.

APPLICABLE LAW & WAIVER

This agreement will be governed by and interpreted according to the law of England and Wales regarding Manage Any Client Limited and the law of Ireland regarding Squarespace Ireland Limited. Disputes arising under the agreement will be subject to the jurisdiction of the English and Welsh courts for Manage Any Client Limited and the Irish Courts for Squarespace Ireland Limited.

If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of all other provisions or part-provisions of this Privacy Policy will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

CHANGES TO THIS PRIVACY POLICY

We reserve the right to change this Privacy Policy as we deem necessary from time to time or as may be required by law. Any changes will be posted & dated on this Website under Legal Updates and you will be deemed to have checked and accepted any changes whenever you access this Website. However, if you do not agree with any changes you may wish to cease viewing/using this Website or refrain from submitting your Data to us or making any purchases.

ATTRIBUTION

This Privacy Policy is based partly on documents acquired from: Rocket Lawyer - www.rocketlawyer.co.uk and Jamie King Media - www.jamieking.co.uk

3rd October 2020